Job Purpose: Ensure the accurate and timely processing/ reconciliation of financial transactions for the region in the accounting system as per EKs financial procedures and in adherence with local legislation. Job Outline: - Accounts Payable: Manage and supervise all aspects of the payable accounts function at the station and for other regional countries if relevant, ensuring that the Company's books are updated on a daily basis and that payments are processed accurately and within guidelines laid down by company procedures. - Ensure invoices received from region in central AP mailbox are processed timely to accurately reflect EK?s liabilities to creditors. - Ensure supplier contracts are valid and where they are nearing expiry, ensure that revised contracts are in place in good time. Take active measures to update contracts in the required systems. - Proactively switch from paper invoices to EDI format with suppliers to streamline process. - Perform rate verification in DMS diligently and timely. - Ensure that suppliers without contracts are reviewed and approved by HO accordingly. - Take the lead in ensuring that suppliers are paid on time and ideally by EFT. - Review various AP reports to ensure that errors are corrected timely to facilitate a smoother month end process. - Respond to supplier queries in an efficient manner. - Accounts Receivable: Manage and supervisor all dedicated ongoing Finance receivable activities for the Passenger and Cargo sales business to ensure all receivables are correctly accounted for in a timely manner and in compliance with local regulations. - Ensure receipts are processed timely for the entire region and allocated accurately to customer invoices. - Ensure receipts are banked within specified time limits or as per agreement with cash collection provider. - Reconcile BSP/ credit card party accounts and highlight short settlements immediately to line manager. - Review bank reconciliations daily and account for transactions in AR/ GL module as appropriate immediately. - Closely monitor under-collections and work efficiently with Commercial to ensure action is taken timely. - Ensure outstanding debt from credit parties is collected timely as per Group Policy. - General Ledger: - Process journals in accurately in timely manner so that monthly timetable is met. - Prepare data in order to conduct reconciliations for appropriate nominals. - Prepare standard reports for monthly file which is reviewed by Internal Audit and OF&RM Finance Review Team. - Prepare reports for local tax filing. - Prepare data for monthly KPI submission. - Prepare bank reconciliations for review. - Assist with repatriation process to ensure that surplus funds are remitted to HO and working capital is maintained as per Group Policy. - Assist Financial Controller where necessary in ad hoc projects.
Qualifications & Experience: Finance & Insurance.Station Accounting : : Qualifications: - Degree (Recognised professional accounting qualification to the standard of Chartered Accountant, CPA or similar preferred) Experience: - Min 3 years of professional experience, of which 2 years must be in a supervisory capacity Knowledge/skills: - Knowledge of rules and procedures under the local laws to take care of statutory requirements as necessary - Ability to function independently within an established framework and to be practical and innovative - Proven experience in both supervising a finance function and in coaching and developing staff as well as experience in working in a large multinational and dealing with stakeholders from different countries. - Proven ability to organize a busy work schedule, working under pressure and ensuring adherence to deadlines. - Knowledge of local payroll, taxation, statutory and compliance requirements. - Proficient in the use of MS Office, in particular spreadsheets and ERP systems. - Comprehensive knowledge of airline accounting procedures and familiarity with IATA regulations with regard to Passenger/Cargo/Excess Baggage sales is advantageous. Other languages besides English: As per country requirements. Candidate should have the right to live and work in South Africa
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